1.0 Position Description Summary:
Administer the functions of accounting, payroll, accounts receivable and collections, accounts payable, purchasing and inventory. In addition, the position is responsible for providing administrative support to the senior level positions, and producing reports in a timely and accurate manner to support management responsibilities.
Demonstrates the integrity and moral fortitude to not violate FTC’s core values, by using sound business judgment, following generally accepted accounting practices and abiding by the laws of the United States and the State of Colorado.
2.0 Position Qualifications:
Strong, proven background in all facets of accounting, QuickBooks and inventory control in a manufacturing environment. The position requires a detail-oriented person who is able to measure, initiate and implement practices, programs, strategies and techniques that result in increased efficiency of process. The Admin Assistant must possess strong interpersonal skills and be able to work independently.
3.0 Reporting Relationships:
3.1 Reports to, and is accountable to, the President of FTC.
3.2 There are presently no positions reporting to the Administrative Assistant.
3.3 The Administrative Assistant maintains a close working relationship with all senior level positions and the external accountants.
4.1 Education: Two year degree in Accounting, Business or a related field. Four year degree or CMA preferred but not necessary.
4.2 Experience: Minimum of five years progressive experience in a manufacturing environment, with at least three years with QuickBooks accounting and the use of items, assemblies, inventory adjustments, purchase orders, etc. Thorough understanding of cost accounting, product pricing, overhead calculation; training employees who are not direct reports in cost control and knowledge of generally accepted accounting practices (GAAP). Familiarity with Excel is strongly preferred.
4.3 Licenses/Certifications: Valid Driver’s License as it may be necessary to pick up supplies and travel to vendor sites.
4.4 Skills/Knowledge: Good judgment and tact in investigating problems, auditing processes, cooperative working relationships, interpersonal and communication skills and able to prioritize work.
4.5 Physical: The physical demands are representative of those that must be met to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Body Positions: While performing these duties, the employee is frequently required to sit; use hands and fingers to handle or feel; reach with hands and arms; stoop or crouch. Must be able to lift and/or move up to 25 pounds and drive a vehicle (to visit external advisors, accountants, and financial institutions.
Body Senses: Able to see, hear and speak. Specific abilities required include vision (close, distance, depth and focus) to view monitors, hearing and understanding speech patterns to communicate with customers, vendors and employees. Ability improvement devices are acceptable.
4.6 Mental: Detail oriented with the ability to notice posting errors, read and interpret business documents; write reports, procedure manuals and correspondence; effectively present and communicate information and respond to questions from staff, customers and the general public.
4.7 Working Conditions: The position will work in an environmentally controlled office setting; eight or more hour workdays per normal three day work week are required, with rare weekend work. Trips to external institutions and/or customer/vendor sites may be required and may expose the individual to outside conditions and risk of accidents. The individual will also walk around busy warehouse and production areas.
5.0 Authority and Accountability
5.1 Authority: The authority is derived from the President of FTC. The Administrative Assistant is given the necessary authority to manage and administer the basic functions of this position, including specifically:
5.1.1 Training all employees on inventory, security practices and cost control.
5.1.2 Approving the purchase of office supplies and/or services, to budgeted limits and seeking approval from the President for larger amounts.
5.2 Accountability: Directly accountable to the President for meeting or exceeding all goals related to the area of responsibility.
5.3 Other Duties: Performs any other related or unrelated, unassigned, unspecified, unusual or special duty that the President may assign from time to time.